Logistics Coordinator (2025)

The Logistics Coordinator supports the Programming and Technical Departments to manage the Festival’s logistics requirements.

About Us 

Queensland’s premier arts festival, Brisbane Festival lights up the city each September with extraordinary art, installations, and live performances from home and across the world. We are Boldy Brisbane – we reflect the diversity and unique voice of our river city. Our people make the impossible possible through passion, hard work, and care. 

Position Summary 

The Logistics Coordinator supports the Programming and Technical Departments to manage the Festival’s logistics requirements and ensure efficient delivery of productions, programs, and events, in collaboration with the Production Coordinator and Production Administrator. The Logistics Coordinator is responsible for planning, procuring, and delivering logistics resources, coordinating all accommodation and ground transport requirements, and providing flexible, practical, and proactive solutions to support the delivery of the 2025 Brisbane Festival program. 

The role will commence in early June 2025, for a full-time fixed term contract until mid-October 2025. 

Roles and Responsibilities 

With support from the Production Coordinator, the Logistics Coordinator will coordinate key production logistics processes as part of the planning and delivery of the annual Brisbane Festival program.   

In undertaking this role, the Logistics Coordinator will:   

• Work collaboratively with the Production Coordinator and Production Administrator to provide a high level of logistical support to the Program and Technical Departments;  

• Work with the Production Coordinator and Production Administrator to manage logistics ordering and scheduling processes using Brisbane Festival’s database system, Airtable;  

• Monitor orders and provide timely instructions and training to staff in the order process orders accordingly;  

• Work with the Production Coordinator to update the Production Timeline with deadlines relating to logistics deliverables, and clearly communicate key deadlines to the Programming and Technical teams in a timely and supportive manner; 

• Collate artist accommodation requirements as advised by Producers and liaise with Festival accommodation suppliers to ensure clear and timely communication of rooming lists, with a high attention to detail;  

• Collate ground transport requirements as advised by Producers and liaise with Ground Transport providers to manage a high volume of artist transfers during the Festival;  

• Research potential suppliers for logistics deliverables (e.g. accreditation, t-shirts, hats, water bottles, green room supplies, and artist gifts), including products options, manufacturing timelines, sustainability, and costs;  

• Coordinate with staff and suppliers to ensure timely delivery of logistical deliverables during bump in and Festival delivery;  

• Work with the Production Coordinator and the wider Programming Team to ensure flight, accommodation, and ground transport schedules are maintained and clearly communicated with relevant staff;  

• Draft, manage and reconcile the logistics budget, providing accurate and timely updates to the Program Director including explanation of any forecast changes to expenditure;  

• Develop and maintain a high degree of competency in operating and administering Airtable (Brisbane Festival’s database) and Office 365 programs and tools, and oversee management of logistics information for the Programming and Technical Teams;  

• Identify unmet logistical needs or opportunities to improve operational efficiency of the Programming and Technical Teams during Festival bump in and delivery;  

• Provide day to day on-ground assistance to the Programming and Technical Teams during Festival bump-in and delivery, including travelling to and from Festival sites and venues, and the Festival store, to make deliveries, solves ad hoc logistical problems, and respond to urgent requests; and 

• Any other duties as directed by the Program Director or the Production Coordinator provided that such duties are within the limit of the employee’s skills and are of a fair and reasonable nature.   

Systems 

In respect to systems use, the Logistics Coordinator will: 

• Utilise the organisation-wide systems in accordance will policies and procedures provided. 

WHS 

In respect to Workplace Health and Safety, the Logistics Coordinator will: 

• Take an active role in effectively implementing Brisbane Festival’s WHS policy. 

Relevant Experience 

Essential 

Desirable 

Apply Now 

Visit brisbanefestival.com.au/jobs to download the Position Description and submit your application. Applications close at 5:00pm on Friday 25 April 2025. Applications are strictly confidential. 

Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalised folks tend to only apply when they check every box. So, if you think you have what it takes, but don’t necessarily meet every single point above, please still get in touch. We would love to have a chat and see if you could be a great fit. 

Brisbane Festival is an equal opportunity employer committed to diversity in the workplace. Our vision is to have a team which reflects the breadth and diversity of Brisbane’s population. Aboriginal and Torres Strait Islander People, LGBTQIA+, culturally and linguistically diverse applicants and people with a disability are encouraged to apply.