Jobs

> Writing and Publishing > Project Management > Regional Northern Territory

Job Details

Listed

Feb 1, 2025

Location

Regional Northern Territory

Salary

$70,000 - $90,000

Closing Date

Feb 17, 2025

NT Writers Centre

Festival Manager

We are looking for a skilled and organised Festival Manager who can fulfill our aims and manage our unique, place based, inspiring 2025 NT Writers Fes

Stories exist everywhere and give us the imagination to live well together. In our increasingly pressured environmental and social world, stories matter deeply. The NT Writers Festival brings writers and storytellers together to share stories, language and culture and celebrate the distinct literary culture of the NT. Be part of our story!

We are looking for a skilled and organised Festival Manager who can fulfill our aims and manage our unique, place based, inspiring 2025 NT Writers Festival.

Your new organisation

NT Writers’ Centre (NTWC) supports, develops and showcases writing and storytelling in the Northern Territory, celebrating the unique contribution of NT stories and storytellers to Australia’s cultural identity.

We play a significant role in the national arts sectors, delivering a range of events, programs, publications, writing awards and the festival, ensuring that NT writers and writing are celebrated in the national canon. We are a national leader in platforming First Nations voices and writers with up to a third of artists at our annual festival being First Nations, from the NT and interstate. We are also a leader in Asian engagement, making connections in the region through our biennial Darwin festival.

Our cornerstone event – the NT Writers Festival (NTWF) – is the Northern Territory’s premier literary showcase. It is an extraordinary festival that brings readers and writers together to celebrate ideas, words, stories and languages. Held alternately in Darwin and Mparntwe/Alice Springs since 2002, the festival takes place in iconic outdoor locations that celebrate the NT’s unique environments and that reflects the NT’s distinctive culture, including its rich First Nations heritage.

The 2025 NT Writers Festival will be held in the Olive Pink Botanic Gardens, Mparntwe/Alice Springs, NT from 29 May to 1 June 2025.

A little about the role

You will be part of a small, skilled, experienced and motivated team who are caring, bold, respectful and inclusive in the arts and literature sector. You will be responsible for the project management of the NT Writers Festival in 2025 in Mparntwe/Alice Springs.

You will be focused on:

Developing production schedules and managing timelines in consultation with the Festival Artistic Director.
Liaising with artists to arrange travel and accommodation
Volunteer recruiting, inducting, managing and rostering
Liaising with ticketing provider (Ticketebo) to refine ticketing system
Supporting the implementation of media and publicity strategies.

The role works closely with the Festival Artistic Director around event and program development and the Technical Manager to fulfill technical requirements of the event.

The job is mainly office based, with some flexibility of work hours, days & WfH. Availability for evening and weekend work during the Festival week is a must. During the few weeks leading up to the Festival the hours of work and demands on time may increase.

The job is based in Alice Springs and commences February 2025 and finishes after the Festival in mid June 2025. This is a casual position at $40.85/hr, 22.5hrs, increasing to 30 hrs, then full time before festival.

Position Description

Duties

Program & Events Management
- ○ Researching and developing a theme and program of events for the 2025 NT Writers Festival, in consultation with NTWC staff, the Festival advisory committee and local Arrernte community.
- ○ Develop production schedules and manage timelines in consultation with the Festival Artistic Director.
- ○ Oversee the implementation and resourcing of the festival program including liaising with venues, partners, sponsors, bar staff/managers and other important stakeholders.
- ○ Work closely with the Technical Manager and Festival Artistic Director to ensure all site infrastructure requirements are met.
- ○ Recruitment and management of contractors and volunteers under the direction of Festival Artistic Director. Be responsible for induction, rostering and supervision.
- ○ Establish and facilitate regular meetings between all staff.
- ○ Coordinate all aspects of Festival events including venues, travel, catering, equipment, documentation and evaluation in collaboration with Festival Artistic Director and NTWC staff.
- ○ Be responsive to the diverse needs of a developing program, including offering strategic programming advice and suggestions as required. This may involve logistical advice, particularly hybrid programming.
- ○ Manage festival budget and oversee expenditure, including coordinating payment of relevant Festival invoices.
- ○ Event management, including managing logistics, invitations, VIP lists for the NTWF Program Launch in consultation with Festival Artistic Director.
- ○ Writing up running sheets and staff rosters for staff and volunteers in the duration of the Festival
- ○ Assist with drawing up Festival evaluation and taking Festival statistics.
Artists Management
- ○ Liaising with artists to arrange travel and accommodation requirements, ground transport, insurance, visa/immigration and tax documentation, book sales, marketing and publicity as required.
- ○ Sending and tracking artist contracts as required.
- ○ Creating artist packs and contact lists as required.
- ○ Maintain clear records in a centralised location
Volunteer Coordination
- ○ Recruiting, inducting, managing and rostering volunteers for the Festival.
- ○ Assist to maintain volunteer contact databases
Ticketing and Box Office
- ○ Liaising with ticketing provider (Ticketebo) to develop and refine ticketing system and requirements.
- ○ Collating images and program information to set up the ticketing system for the festival on the NTWC website.
- ○ Arranging appropriate comp tickets as required.
- ○ Inducting the Front of House/Ticketing Coordinator into the ticketing system.
- ○ Answering queries from the general public as required.
Communications and Marketing
- ○ Developing and implementing media and publicity strategies. Overseeing and coordinating the publicity and marketing schedule for the festival.
- ○ Proof-reading the NTWF program, press releases and other written marketing collateral.
- ○ Writing, editing and sending press releases as required.
- ○ Prepare Festival EDMs, VIP lists, launch invitations and event invitations.
- ○ Managing social media accounts for NTWF, including Facebook, LinkedIn and Insta as required, and the NTWC website.
- ○ Overseeing the work of a student intern (should a successful applicant apply), including their management of social media and the website.
- ○ Organising signage and other materials to dress the space at the Festival site.

Selection criteria

Essential skills

Festival style experience

Previous experience in coordinating and managing multi-day events.

Communication skills

Communication skills to negotiate with a broad spectrum of people such as emerging, established, and remote authors, publishers, media, sponsors etc. whilst managing expectations.

Excellent written and verbal communication skills including the ability to write copy, press releases, social media content, and negotiate with artists.

Fortitude to professionally balance multiple stakeholders and communication requirements amidst time pressures.

A strong commitment to, and understanding of, the principles and practises of working with diverse communities.

Organisation skills

Project management skills with exceptional time management and forward planning skills with the ability to work calmly under pressure to manage workload and meet deadlines.

Capacity to plan, deliver and evaluate multi day events within budget and timeframes, including accurate budgeting skills to manage multiple funders and festival events and ability to keep accurate records and acquit Festival grants.

Fast and accurate skills with Google Suite, including word, excel, powerpoint etc..

Basic skills to utilise canva, mailerlite, ticketing software, social media and website updates with Festival news.

Knowledge of basic technical production requirements to ensure delivery meets required safety standards.

Relevant tertiary qualification (eg: literature, writing, event management, community development, arts management) and/or equivalent experience, and/or at least 4 years of relevant job-related experience.

Desirable:

Experience developing and delivering regional arts programs.

Understanding of NT arts sector and local networks.

Capacity to work some flexible hours.

Current Working with Children check.

How to apply

Send your resume, including two referees, and responses to these 4 questions to executive@ntwriters.com.au. Relate your responses to the essential selection criteria (max 2-3 pages).

Detail the context of where and when you have organised and managed literary or arts festivals and community events, including with First Nations Artists.

Describe how you manage multiple communication demands, whilst maintaining relationships with various stakeholders. Give 2 examples of how you have achieved this.

Outline the systems, processes, and skills you use to organise and manage projects, to ensure delivery within budget, on time, and maintain strong relationships. You can use a specific context, your actions, what the results were and the impact you had to bring this to life.

Reflecting on your leadership skills with teams, what are 2 significant insights about yourself that you have learned?

Enquiries are welcome, for more information please contact Rachael Sutton, NTWC Executive Director, on 0405 980 944 or executive@ntwriters.com.au

Application deadline: Midnight 17 February 2025.

Please let us know any access requirements you may have so we can help with your application or interview process, as well as your pronouns. We welcome applications from Aboriginal and Torres Strait Islander peoples, Culturally and Linguistically Diverse people, and people from the LGBTQI+ community.

Apply