Festival Coordinator

$75,000 + SUPER | FULL TIME, FIXED TERM TO 25 JULY 2025

About the Role

The Festival Coordinator brings together the administration and coordination across the organisation, leading the build and maintenance of the robust administrative systems needed to realise our ambitious program. This is a role suited to a proactive and experienced arts administrator, who prides themselves on their exceptional standards, integrity and discretion.

Reporting to the Head of Business Services, you’ll help to build robust processes for the organisation and play a key role in ensuring our operational model has dynamic, flexible and efficient administrative systems. You will work collaboratively with team members across all departments to drive a unified, streamlined and user-focussed approach to the management of festival-related data. In particular, you will work in close co-operation with senior managers and guide our administrative team members in day-to-day operations, facilitating optimal administration processes through training and mentoring.

Your ability to process information and your friendly but firm demeanour will enable our increasingly complex workflow to be managed across multiple departments in a streamlined way. You see it as your mission to minimise onerous procedure and maximise seamless information sharing.

You are able to deal with a high-volume workload while maintaining an eagle eye for detail. You thrive in a dynamic and demanding work environment; you move fast and with passion and commitment. No one holds you to a higher standard than yourself – you believe in personal accountability and understand delegations of authority.

Your experience in arts administration has taught you to be meticulous, but flexible and adaptable. You’ll be able to see problems before they arise and have a firm grip on unpacking complex situations. You’re in your flow state when you’re coming up with the ideas to solve problems and implementing solutions. Online project management tools and database systems are second nature to you. Best practice is your starting point, not your benchmark; you like to reflect on how things could be done differently for a better outcome next time. 

About RISING

RISING is a festival new art, music and performance in the heart of Naarm (Melbourne, Australia). A major cultural event for the Asia Pacific Region, the festival is created by a diverse team of local, national and international artists and curators. RISING’s purpose is to reflect Melbourne’s identity and amplify its art and artists.  The festival returns in 2025. View the 2024 RISING program.   

We are nestled right on Lonsdale Street, in the heart of the CBD. Our culture is a key part of what makes working here special. Whether it’s doing a crossword around the lunch table, experiencing Melbourne’s arts and culture from within, or simply the everyday interactions, you’ll feel part of something vibrant. 

Benefits of working at RISING 

• RISING offers flexible working arrangements and hybrid office/work from home 
• Leave policies that support you including five weeks of annual leave, paid parental leave, wellness leave, gender affirmation leave and more 
• The option to choose to transfer Australian public holidays that may not align with your cultural, religious or personal values with another day 
• Bring your pet to work! We are a pet-friendly workspace and run a roster so there’s always a furry friend nearby
• Complimentary tickets to RISING events  
• Opportunities to attend exclusive events and experiences within the arts industry 
• Free access to Uprise, our Employee Assistance Program including coaching and counselling sessions.  
• Learning and Development Opportunities  
• Access to a network of creatives and professionals that will allow you to learn and grow in your career 

How to apply 

• Submit your application and see the full position description at our website: https://rising.melbourne/jobs#festival-coordinator
• The closing date for applications is 5pm Thursday 5 December 2024. Please note: Close date is subject to change, as RISING is keen to interview early and may fill the position if we find the right candidate. We recommend submitting ASAP
• Please include your resume and 1-page cover letter addressing the key selection criteria in your application
• If you have access requirements that will cause difficulty applying online and you need assistance, please call 03 9662 4242, Monday to Friday, between 9AM–5PM. We are only able to respond to accessibility enquiries at this number, for all other queries please email jobs@rising.melbourne

RISING is a festival aspiring to be a cultural leader in inclusion and accessibility. We want our organisation and program to be a true reflection of our city, representing people with a variety of skillsets and life experiences, cultures and backgrounds. We encourage applications from First Nations people, those who are from culturally and linguistically diverse backgrounds, people who are LGBTQIA+, Neurodivergent people, people who have a disability and/or who are d/Deaf